Collaboration, Guides 18 April 2016

Working with comments and tasks in remote teams

Conceptboard’s large expandable online boards allow you to work visually with lots of people, from anywhere. Whether you’re messaging a colleague across the world or across the room, here are our some best practices to follow when working with remote coworkers.

Turn off “Scroll to zoom” for faster feedback sessions in the board

Conceptboard new Scroll to zoom option

If you’re working in a board where you will be leaving a lot of feedback, it can be helpful to turn off “Scroll to zoom”.

This allows you to use the mouse wheel or scrolling on the trackpad to pan around the board. If you want to zoom, you can use the + and - keys on the keyboard, or press and hold SHIFT while scrolling.

This makes leaving feedback faster:

  1. Choose the comment tool (you can hit C on the keyboard)
  2. Click and drag to create a comment, add your feedback.
  3. Click Save, or use Shift + Enter to quick save your comment.
  4. Pan to the next area by scrolling.
  5. Click and drag to create next comment. Repeat as needed!

Use comment boxes for easier board navigation

Navigating to a comment or task in an online whiteboard

Comments and tasks created in the board are automatically added in the Task sidebar. Clicking on an item takes you to that location in the board. If you’re working with remote coworkers, the sidebar let’s them easily review feedback and items on the board and ensures they don’t miss anything.

Create a comment task list

Conceptboard Task Lists To Do in online whiteboard

If you’re working in a board where you’re adding lots of comments that are tasks, make sure to mark each comment as a task directly. This creates a task list in the sidebar (click the dropdown and choose “Open tasks”).

Assign tasks to yourself as a reminder

Conceptboard Task Assignments for remote collaboration in online whiteboards

If you need to help separate tasks on the board, just assign the task to yourself or to a colleague. You can then filter the sidebar to your own tasks. Your tasks are marked in red on the board, all other open tasks are orange.

Use one assigned comment as an alert Conceptboard Task Assignments Top of Contents-mins

If you have lots of tasks set out in the board, you don’t need to assign each one.

Just create a comment box at the top of the work, with a helpful comment like: “Please finish the tasks below by Friday” and @mention yourself or a colleague to assign the task. This sends them an email and app alert letting them know there’s something they need to do, and lets them review the tasks directly in the board in an organized manner.

Use comments in combination with shapes

Conceptboard Commenting with Shapes Image Markup in online whiteboard

When you’re leaving feedback, you can use the arrow head to mark exactly what you’re talking about. If you’re discussing a larger part of the content or want to highlight something in particular, grab the Pen tool (P) or a shape like the Rectangle (U) and use it to show exactly what you’re talking about in your feedback.

Use comments in combination with scribbles to mark up feedback (like on paper!)

Conceptboard text markup with comments online whiteboard

One of the great things about working on an online whiteboard is that you can mark up text and files like you do on paper. Grab the pen tool and mark up feedback directly on top of your content. You can combine this with comments and text boxes as you need.

Collapse longer comments to show which discussions are finished

Conceptboard collapse finished comments and tasks in online whiteboard

If you’re expecting longer discussions in the board, create a short first comment. You can add additional thoughts and feedback as a second entry. This lets everyone add their ideas in the same comment thread. Once you’ve reached a decision, you can collapse the comment. You can use this to visually mark finished conversations in the board.


Leave a Reply

Your email address will not be published. Required fields are marked *