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Welcome to the era of digital transformation! The digital revolution has become evident, especially during the pandemic, where it has either already taken place or has yet to arrive. Government agencies and public administration bodies, in particular, constantly face criticism for their lack of digitization. With the Online Access Act (OZG) and the E-Government Act (EGovG), Germany has set the goal of offering administrative services digitally to citizens through portals.
However, the fact that there is a lot of potential for digitisation behind the scenes, that forms the basis for the digitisation of external administrative services, was secondary for a long time. For example, digital work is quite inconvenient on the outside when the piles of paper on the desks inside the authorities are stacked up to the ceiling.
Digitisation in the public sector should also take place internally
To improve everyday administration, efficient communication, seamless information exchange, and coordinated collaboration are essential. These processes can be advanced easily and quickly using online whiteboard solutions. Through interactive and collaborative features, these solutions enable employees to share ideas, plan and manage projects, and work together to find solutions. Online whiteboard solutions are the secret weapon for digital collaboration in government agencies.
Can’t imagine the interior of an administration without paper stacks and flip charts? We’ll show you how an online whiteboard can support digital collaboration in public administration and the specific benefits it offers.
Support digital collaboration in the public sector with an online whiteboard
- Simple & efficient digital collaboration: An online whiteboard allows public administration employees to collaborate effectively digitally, regardless of their location. Ideas can be shared, information can be exchanged, and projects can be worked on together without the need for physical meetings. This enables everyone to work more efficiently and focus better, accelerating the entire workflow. Additionally, a collaboration tool is equally suitable for working in a room or as a hybrid solution.
- Real-time communication: With an online whiteboard, teams can communicate in real time. This means they can access the whiteboard simultaneously from anywhere, make changes, and leave comments. Projects can be gradually edited by different individuals, facilitating communication and ensuring smooth teamwork regardless of locations or time zones.
- Central knowledge platform: Digitalization in public administration often leads to a multitude of information and documents. An online whiteboard provides a centralised platform where all relevant information can be stored. This facilitates access to important resources and improves transparency for both analogue and digital collaboration among employees. Everything important finds its place and can be accessed by anyone at any time.
- Task and project management: A visual collaboration tool enables effective planning and management of tasks and projects, whether in a team or as a one-person show. Whether it’s to-do lists, project plans, brainstorming, or coordination rounds, an online whiteboard offers endless possibilities and prevents common project pitfalls such as unclear coordination, incomplete documentation, and faulty scheduling.
- Integration with other tools and platforms: Most online whiteboard tools offer integrations with other tools and platforms. This creates a seamless connection with all the programs you and your team already use for digital collaboration, such as project management tools, messaging platforms, calendars, and more. Integration facilitates information exchange and collaboration between different systems, saving you a lot of time by eliminating the need to constantly switch between programs.
- User-friendliness and quick adoption: Modern online whiteboard tools are typically user-friendly and do not require extensive training. The intuitive user interfaces and features enable public administration employees to work quickly and effectively with the tool. This accelerates the learning curve and promotes rapid adoption and usage.
Overall, an online whiteboard offers an ideal solution for digitization in public administration. It enhances collaboration, promotes efficiency, centralises information, and simplifies task management. Integration with other tools optimises the entire work environment, and the user-friendly nature of the tool enables quick adoption and usage.
Conceptboard is the best choice for digital collaboration in public administration
- Conceptboard works seamlessly and provides features such as live-cursor, the option to moderate boards like a presentation, and a simple voting tool.
- Conceptboard only works in real-time! With the help of comments and @mentions, along with a detailed version history, you and your team won’t miss anything.
- Conceptboard offers you limitless space for your ideas, concepts, documents, and anything else that needs to be shared with others. Work becomes enjoyable when you can quickly reach results.
- In addition to various functions, Conceptboard provides a library of over 100 readymade templates that give you structure and allow you to focus on the essentials within seconds.
- Google Drive, Jira – we have them all! Conceptboard offers a range of integrations that can be unlocked at no additional cost. In addition to integrated audio/video and chat functions, Conceptboard also provides screen sharing. Furthermore, Conceptboard offers the option of single- sign-on, so you and your team don’t waste a second of your time.
- Conceptboard is the ultimate intuitive online whiteboard! The interface is simple and uncluttered. We also provide 24/7 support in multiple languages and the opportunity for self-learning through tutorials and help articles on our Help Center.
Conceptboard meets the high requirements of the public sector
As an online whiteboard provider, we are 100 % compliant with data protection regulations, offer full data sovereignty as well as BSI C5 certified hosting. We also offer the option of an EVB-IT contract and provide excellent support for any questions regarding data protection.
If you feel that Conceptboard is a good fit for your municipality, please feel free to contact us directly or try Conceptboard in a free 30-day trial version.