Conceptboard vs. Microsoft Whiteboard
Find the right online whiteboard for your team.
Microsoft Whiteboard is ideal for quick sketches and spontaneous ideas. However, if you want to manage projects with your team, facilitate workshops, or collaborate securely across your organization, Conceptboard offers the features and security you need.
Discover four real use cases and learn why teams prefer to implement them in Conceptboard.
What to consider when choosing an online whiteboard?
The comparison table gives you a quick and clear overview of Conceptboard’s features and benefits.
Criteria | MS Whiteboard | Conceptboard |
|---|---|---|
Target group | Individuals, small teams | Teams and companies of all sizes, enterprise-ready Check |
Focus | Simple whiteboard for quick sketches | Collaborative platform for workshops, projects and business processes (internal and external) Check |
Collaboration | Basic features | Basic features + extended functionality: roles and access rights, board history, guest access, chat and video conferencing within the board, colour settings in your CI, PNG creation and export option Check |
Templates & methods | Basic language options | Entire template library + language selection + option to save your own template designs Check |
Integrations | Integrated into Microsoft 365 | Own app + other tools can be integrated (Atlassian Confluence, Webex, OneDrive, Dropbox, Microsoft Teams, etc.) Check |
Data protection & hosting | Microsoft Cloud (USA) | GDPR-compliant, ISO-certified (27001, 27017, 27018), hosting in Germany (cloud, dedicated, on-premises) Check |
Security | Standard security features | Enterprise security: SSO, role-based permissions, audit log Check |
Scalability | Suitable for smaller groups | Unlimited number of users Check |
Support | Standard Microsoft support | German support, dedicated customer success for enterprise Check |
Intuitive use – ready to go right away, even for complex projects
Whether you’re leading workshops, visualising project plans or gathering new ideas, Conceptboard is easy to get started with. The user interface is clearly structured, logically designed and intuitive to use, even with large boards or extensive content. You can get started right away without any lengthy training or familiarisation.
Microsoft Whiteboard is designed for quick notes and spontaneous sketches. Conceptboard goes one step further: it combines ease of use with professional features for teams and businesses. This means it remains easy to use, even as your requirements grow.
Public Sector: Secure collaboration with external partners
Use case: Public authorities and institutions often collaborate with external service providers, consultants, or internal departments. In these cases, data protection and access control are essential.
Conceptboard advantage: Thanks to granular role and permission management, administrators can precisely control who can edit, comment on, or view a board. In addition, password protection can be enabled for extra security. This is a key advantage overMS Whiteboard, which does not offer comparable access control. As a result, confidential information remains secure even when collaborating externally.
Additional benefit: The board history feature makes it possible to track every change or restore previous versions. This is especially valuable for approvals and documentation requirements.
Education & Training: Structured Learning Spaces with Reusable Templates
Use case: Teachers and trainers regularly need to create new learning and workshop boards that often share similar structures.
Conceptboard advantage: With customisable and reusable templates, lessons and training formats can be prepared efficiently. Educators can provide templates in multiple languages (e.g., German or English) to ensure consistent learning standards across sessions.
Additional benefit: The ability to create presentation slides directly within the board simplifies the teaching flow and reduces the need to switch between tools. A feature that MS Whiteboard does not offer.
Corporate teams & brand Management: Working in corporate design
Use case: Marketing and design teams need to conduct collaborative workshops and creative sessions that reflect a consistent visual brand identity.
Conceptboard advantage: Boards and sticky notes can be customised with brand color codes to ensure a cohesive look and feel. In addition, text fields can be precisely aligned (e.g., left, center, bottom, or top), enhancing the visual quality of presentations.
Additional benefit: With the PNG export function, completed boards can be easily integrated into presentations or reports without loss of quality.
Consulting & remote collaboration: Efficient facilitation of complex projects
Use case: Consulting and project teams often work on multiple client boards simultaneously and need to switch, communicate, and present seamlessly across projects.
Conceptboard advantage: Unlike in MS Whiteboard, where users must return to the main overview, Conceptboard allows users to quickly switch between boards or search specifically for older projects. For example, a board from a year ago.
Additional benefit: With integrated chat and conferencing features, workshops can be conducted directly within the tool. The freeze function (similar to “freeze panes” in Excel) allows facilitators to keep focus on key content during discussions and maintain a clear board layout.
Experience Conceptboard in action
See how our online whiteboard platform can simplify your daily workflows.
What inspires others could give you the competitive edge
Discover how companies from a wide range of industries successfully integrate Conceptboard into their daily workflows. Our customers show just how versatile and effective Conceptboard is in practice. Get inspired and see how you, too, can benefit from our solutions.
"Conceptboard has become the virtual space where we meet for collaboration. Thanks to the impulses from the individual teams, it is now the central platform for creative collaboration and efficient teamwork in our company, and it is indispensable."
Handan Kartal Lead Product Owner Digital Workplace & Smart Collaboration EnBW
"As a leader, I feel that leadership is about getting people working together. It's about collaboration, it's about active listening, and Conceptboard is a platform for enabling leadership to happen."
Hayden Smith Transformation Leader, Global GP R&D Product Integration Siemens
"After many tests of similar apps, Conceptboard is the clear winner for me. Thanks to the "infinite" screen, it enables me to present complex projects of large and small customers in a perfectly clear manner"
Dominic Pfeffer Founder Heldenmacher.at
"Conceptboard has become an indispensable tool for us, enabling us to work with flexibility and effectiveness in an increasingly digital world"
David Trenkle Project Management | Digitisation and IT (DIGIT) City of Freiburg im Breisgau
"Conceptboard makes it easy and simple to manage our packaging review process. It quickly became our favorite Marcom tool; it allowed us to collaborate with the different departments involved, and it helped improve the quality and consistency of our brand."
Elianne Garay Sr. Marketing Operations Manager Corsair
"The partner program offers plenty of oportunities for my creativity, experience and experimentation. In collaboration with Conceptboard team, I can design new processes and structure for my customers in an appealing way - whether in face-to-face, online or hybrid concepts."
Ursula Hesselmann Based in the Allgäu, Ursula Hesselmann supports companies during change and is an expert in interpersonal relations. Hesselmann Consulting & Training
"We were surprised with how quickly our teams were able to seamlessly adopt Conceptboard into their workflow. Conceptboard makes the entire collaboration process fluid, saving us time and resources so we can be as environmentally sustainable as possible."
Isaac Korn Director of Innovation Perry Ellis International
"With the introduction of Conceptboard, we have taken a significant step towards achieving our goals for the Ki:GO movement: participation, self-learning, and new non-hierarchical forms of work. We can advance the digitalization of administration both internally and together with the citizens of Kiel."
Jesko-Alexander Zychski Deputy Chief Digital Officer City of Kiel
"The partner program is a great opportunity to incorporate my experience from supporting my customers into the further development of Conceptboard. Conceptboard is the ideal program for creating teamwork online and hybrid. Trainings, workshops and project work can be implemented perfectly."
Uwe Schettler Born in Kiel, he accompanies teams during change processes and is an expert for (visual) moderation of online workshops. Consultant ans Illustrator | MODERATIO Business Moderation
One digital online whiteboard and three hosting options
Find the setup that’s right for you. Conceptboard seamlessly adapts to your IT strategy. Explore which option best meets your security and compliance needs.
Cloud Hosting
Quickly ready for use and efficient. Your data is hosted exclusively in German data centers and meets all data protection and IT security requirements. Ideal for fast and uncomplicated commissioning without major IT effort.
Dedicated Server
Tailor-made server environment just for your organization. This option gives you more control over your infrastructure while meeting all the security and compliance requirements.
On-Premises
Operation in your own data center: for maximum data sovereignty and full compliance with regulatory requirements for data protection and IT security. This means that you retain control of your data at all times.
Three new features that will transform how you work on your whiteboard
Bring more structure, creativity, and flexibility to your boards. Discover the latest Conceptboard features that take your collaboration to the next level.
Bring your presentations to life like never before. The new laser pointer lets you emphasise what matters most and keep your audience focused seamlessly, as you lead your session.
Give your boards a polished look. Adjust the corner radius of your shapes to create softer, more professional layouts with just a few clicks.
Keep control, even in complex projects. Cards help you organise and prioritise content, so you always have the most important information directly on your board at a glance.
Talk to us about your challenges
We’ll show you how Conceptboard empowers secure and efficient collaboration.
You have questions? We have answers.
Conceptboard offers advanced features for professional collaboration: role and permission management, password protection for boards, board history with version recovery, a presentation mode with slides, integrated communication tools (chat & call), and brand-compliant design with custom color codes.
Yes. Conceptboard fully complies with the GDPR and offers hosting options within the EU, ensuring your data is always processed securely and in accordance with legal requirements.
Absolutely. With differentiated access settings, you decide who can view, comment on, or edit content. Perfect for agencies, clients, or public sector partners.
You can choose from three hosting models:
- Cloud Hosting: Maximum flexibility and fast implementation
- Dedicated Server: Exclusively hosted for your organisation
- On-Premises: Full control within your own IT infrastructure
All data is stored within the EU.
For on-premises installations, all data remains completely within your organisation’s own IT infrastructure.
Yes, you can try Conceptboard for free and test all key features before making a decision.
Our team will be happy to assist you personally. Simply schedule a non-binding consultation to find the hosting and usage option that best fits your organisation’s needs.
Do you have any questions? We will be happy to help you.
