Digital collaboration is becoming increasingly important in public administration. Projects are growing more complex, coordination needs are rising, and participation processes involve more stakeholders. At the same time, departments and staff work across locations and administrative levels – often hybrid or fully remote.

Saxony is now addressing this need with a clear impulse for administrative modernization: public authorities in the Free State can now use Conceptboard easily, securely, and without individual contracts.

A statewide framework agreement significantly simplifies access to digital collaboration and speeds up implementation. The rollout is supported by msg Public Sector, a consulting unit specialized in public administration, digital transformation, and new forms of collaborative work.

What the Framework Agreement Enables

Under the new regulation, Conceptboard is centrally available to all public authorities in the Free State of Saxony. This means:

  • procurement without a tendering or individual award process
  • no individual contracts required for municipalities or smaller authorities
  • GDPR-compliant collaboration with hosting in Germany
  • immediate readiness without additional administrative steps
  • hands-on onboarding by msg, including guidance, training, and formats for collaborative digital work

This makes digital collaboration easier than ever and allows authorities to work across departments more quickly.

Eligible Authorities in the Free State of Saxony

All authorities and institutions of the Free State of Saxony are eligible to procure Conceptboard through the framework agreement. In addition, the Saxon State Parliament, the Saxon Court of Audit and the Saxon Commissioner for Data Protection and Transparency are also eligible.

Individual orders are placed directly by the eligible authorities. They are responsible for ordering, processing and any warranty or guarantee claims.

Why Conceptboard? Benefits for Public Administration

Many authorities face the same challenge: enabling digital collaboration across hybrid work settings, complex topics and multiple administrative levels.

This is exactly where Conceptboard closes the gap. The digital whiteboard is fully GDPR-compliant and provides the right infrastructure for public sector collaboration:

  • a shared visual workspace for developing, coordinating, and documenting content
  • a place for hybrid collaboration where everyone participates equally – on-site or online
  • a clear structure that makes decisions transparent and traceable
  • an intuitive interface that requires minimal onboarding
  • a secure infrastructure designed specifically for public administration

See all Conceptboard features

This creates a space where public administration not only decides but collaborates visibly, whether in projects, committees or cross-departmental working groups.

Additionally, Conceptboard integrates seamlessly with existing Microsoft Teams environments. Staff can work with Conceptboard directly in their familiar tools without switching interfaces. This simplifies coordination, strengthens hybrid workflows and increases acceptance across departments.

Conceptboard also helps authorities: 

  • visualise complex topics clearly
  • make decisions more transparent
  • run engaging hybrid workshops
  • manage projects more effectively
  • support participation and consultation processes
  • make collaborative work in administration visible and structured

Learn more about Conceptboard in the public sector

More than 950 public authorities already rely on Conceptboard, including administrations in Saxony and state-level bodies such as those in neighbouring Saxony-Anhalt.

Hosting and Security at the Highest Level

Conceptboard is hosted within the cloud infrastructure of IONOS, a European provider known for EU-compliant data protection, high availability and robust IT resources.

Conceptboard also meets several international security standards: 

  • ISO 27001 – Information Security Management
  • ISO 27017 – Security for Cloud Services
  • ISO 27018 – Protection of Personal Data in the Cloud

All certifications are regularly audited by independent organisations. Conceptboard therefore meets the strict requirements of the public sector regarding security, governance and compliance. As a tender-free software solution, it can be procured without a formal tendering procedure.

Learn more about Conceptboard security, ISO certifications and compliance

Relevant Use Cases for Authorities in Saxony

As a collaboration platform built for the public sector, Conceptboard supports authorities whenever multiple stakeholders need to plan, coordinate or create together. Typical use cases include:

  • visualising processes, regulations, and complex topics
  • cross-departmental collaboration between state authorities and municipalities
  • digital project planning, from digital strategies to OZG (Online Access Act) initiatives
  • working with maps, plans, and routes in planning, mobility, and environmental contexts
  • citizen participation and urban development
  • operational and scenario planning in public safety
  • hybrid workshops, committee work, presentations, and events

These use cases show how Conceptboard supports the digital transformation of the public sector.

Guidance and Support by msg Public Sector

To ensure Conceptboard is not only introduced but used effectively, msg Public Sector supports authorities throughout the entire process.

This includes: 

  • easy-to-understand onboarding sessions
  • training and workshops for new users
  • practical application scenarios for collaborative work
  • support for hybrid collaboration formats
  • guidance on templates, methods, and best practices

Rollout is structured step by step, clear, practical and tailored to the needs of public administration.

Experience from Saxony, for Saxony

Volker Hindermann, Head of Public Sector at msg, and Anja Haag, Head of New Work, bring subject-matter expertise from public administration projects in Saxony and practical experience from daily use of Conceptboard within msg. Several departments at msg already work successfully with the platform.

For authorities procuring through the framework agreement, this means: they are not starting from scratch, but benefit from hands-on support by experts who understand the needs of public administration and use Conceptboard every day.

How Authorities in Saxony Can Get Started

  1. Check eligibility
  2. Access Conceptboard via the framework agreement and consult Conceptboard or the Saxon State Chancellery for details
  3. Plan training or onboarding workshops: individual Q&A sessions can be booked directly with Conceptboard; full workshops are supported by msg
  4. Onboard additional staff, project groups, or departments
  5. Use templates and best practices to collaborate efficiently from day one

Your Next Step

Learn how Conceptboard can be deployed securely and tender-free in your authority, with practical support from msg Public Sector.  More information on conditions and implementation is available on request.